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This dashboard reports enrollment, tuition, and credits. It does not have forecasts. It reports by school, career level, academic plan, tuition division, residency, and load. You can also expand this report to report by Academic Sub Plan and Academic Program, if needed.
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The dashboard excludes Pitt-Outlier (UOUT) Academic Program and Semester at Sea.
The Enrollment Actual, Tuition Actual, and FTE Enrollment Actual are only calculated for students' primary plans and account for students with split joint degrees.
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There is a number of drop down filters on the top of the dashboard. You must select Academic Term, Snapshot Type, and Snapshot Date filters. Snapshot Type and Snapshot Date are coupled filters: you first select the Snapshot Type, and then select a corresponding Snapshot Date. Filter settings can be saved using a custom view.
Exampled of Academic Group/Snapshot Type/Snapshot Date filters: Let’s say you selected Academic Term 2234 (Spring Term 2022-2023). Then for Term Census Snapshot Type, Snapshot Date will show you data as of 2/4/2023. Most Recent snapshot type will show data as of a previous business day, except for Sundays and holidays. For Monthly snapshot type you will see multiple Snapshot Dates. Monthly snapshots are taken at the end of a month, from time when initial enrollment for a term starts and end with a month before the term census date. The enrollment for 2234 started in October, thus the first snapshot will be 2022-10-31, the census date is 2/4/2023, thus the last monthly snapshot will be 2023-01-31.   If you’re pulling data for the current term, before census date, and select Term Census option, you will see no data, as this snapshot does not exist yet. For you convenience, at the bottom of the screen you can see the date when dashboard refreshed.  If there is no data in the table, please check the correctness of combination of Academic Term, Snapshot Type, and Snapshot Date. Snapshot Date should be valid for the selected term and snapshot type. If this example there is no data because Monthly snapshots are taken at the end of a month, and the date shown is not (Tableau retains the date from Most Recent filter which in this case is 2023-09-23). You can tell that the date is not correct by enclosing parenthesis (2023-09-23).  Select an applicable date from the drop down.  |
There is a number of drop down filters on the top of the dashboard. You must select Academic Term, Snapshot Type, and Snapshot Date filters. Snapshot Type and Snapshot Date are coupled filters: you first select the Snapshot Type, and then select a corresponding Snapshot Date.
Academic Term filter - limits data to students enrolled in the term selected. You can select only one term.
Snapshot Type filter - options are Most Recent, Term Census, and Monthly - allows you to choose a date of when enrollment data was captured.
“Most Recent” filter captures data as of a prior business day, except for Mondays, which will have data as of Saturday, as the data warehouse load process does not run on Sundays.
“Term Census” captures data at a census date of the Academic Term selected.
“Monthly” has a selection of month-end dates for the Academic Term selected. It is important to select only one date, otherwise the report will show summed up data for all the dates shown in Snapshot Date filter.
Snapshot Date - after you select a snapshot type, you must select a correct date in the Snapshot Date filter.
Academic Group filter - you can select one, many, or all of them. You will only see data for schools you’re authorized to see. If you need a different access, please refer to How do I get access? below
Include College in High School - has two options “Yes” and “No”. “Yes” will show all data applicable, including College in High School. “No” will exclude CHS.
Include Coop Education - has two options “Yes” and “No”. “Yes” will show all data applicable, including Coop Education. “No” will exclude Coop Education.
Exampled of Academic Group/Snapshot Type/Snapshot Date filters:
Let’s say you selected Academic Term 2234 (Spring Term 2022-2023). Then for Term Census Snapshot Type, Snapshot Date will show you data as of 2/4/2023. Most Recent snapshot type will show data as of a previous business day, except for Sundays and holidays. For Monthly snapshot type you will see multiple Snapshot Dates. Monthly snapshots are taken at the end of a month, from time when initial enrollment for a term starts and end with a month before the term census date. The enrollment for 2234 started in October, thus the first snapshot will be 2022-10-31, the census date is 2/4/2023, thus the last monthly snapshot will be 2023-01-31.
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If you’re pulling data for the current term, before census date, and select Term Census option, you will see no data, as this snapshot does not exist yet.
For you convenience, at the bottom of the screen you can see the date when dashboard refreshed.
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If there is no data in the table, please check the correctness of combination of Academic Term, Snapshot Type, and Snapshot Date. Snapshot Date should be valid for the selected term and snapshot type. If this example there is no data because Monthly snapshots are taken at the end of a month, and the date shown is not (Tableau retains the date from Most Recent filter which in this case is 2023-09-23). You can tell that the date is not correct by enclosing parenthesis (2023-09-23).
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Select an applicable date from the drop down.
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You can reset the filters by clicking on a Revert button.
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The list below shows fields visible in the table at the bottom of the dashboard. The Tableau Data Source offers many additional fields. Users can utilize Tableau’s Web Edit feature to customize the table and add new fields for their own purpose(s). Because you are reporting When you need to report new columns vs applying filters, this needs to be done with Web Edit and cannot be done using the a custom view functionality described above. Student Last Name Student First Name EMPLID Preferred Email . Filter settings can be saved using a custom view.
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The “Students per Program/Plan” visualization can be expanded to show totals for Academic Plan and Subplan levels. Click on the ➕ sign that appears when hover over the “Academic Program” heading. Click on the ➖ sign next to “Academic Program” to collapse headings. Expanding these views will result in students being counted in each plan enrolled, meaning that the sum of individual bars may exceed the actual number of students within a given program.
Enrollment and Tuition
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Compared to Forecast - by School
This dashboard is similar to Enrollment and Tuition by Academic Plan dashboard. The difference is that is provides a breakdown by provides actual enrollment and tuition numbers and what was budgeted.
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Folder ‘xx-Budget Raw Data’ is the raw budget data and should not be used. It is reserved for an Analytics team for a narrow set of uses.
Enrollment
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This dashboard shows geographic and demographic profile of students in your program/plan/subplan.
The Residency bar chart can be used as a filter for other bar charts and maps. It allows you to see numbers for residents only. Residents are students whose residence code is set to R. All students who are residents are considered to be PA residents, regardless of their home address.
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and Tuition by Tuition Division with Online Groups and Tuition Amount
This dashboard is similar to Enrollment and Tuition by Academic Plan dashboard. The difference is that is provides a breakdown by Tuition Attribute and Tuition Credited, as well as incorporated Online groups into the Tuition Division categories.
The Enrollment and Tuition, as well as Number of Students are counted for all the similar categories, plus the Tuition Amount (Tuition Credited is used).
It does not have budgeted numbers, just the actual enrollment.
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Enrollment Tuition and Counts
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